Fleet management

Managing a company car fleet, our advice for 2020

Corporate fleet managers know that knowing the status of their entire fleet in real time is almost impossible, especially when that fleet of company vehicles is spread out across the country.

With the management of a company car fleet, you keep the TCO (total cost of ownership) under control

One of the key concepts in fleet management is controlling the total cost of ownership (TCO) of each vehicle.

In order to keep the TCO as low as possible, it is necessary on the one hand to obtain the vehicle at the best price. On the other hand, you have to manage its maintenance and repairs by optimising each operation.

The challenges of managing a vehicle fleet

Whatever the field of activity, managing a vehicle fleet requires asking the right questions in order to make the right choices in the short and long term.

When ordering a vehicle, one should take into account, for example, fuel consumption, insurance and repair costs, pollution restrictions for certain vehicles, and changing needs over the period of use.

The optimisation of each expense when managing a company car fleet is important. A few hundred euros saved on one vehicle each year can turn into hundreds of thousands of euros or even millions of euros on a large fleet of company vehicles.

Developments in the sector

The fleet management industry is in a state of flux. It is an environment that is evolving as rapidly as the automotive and IT industries. By combining these two industries, fleet managers have access to a multitude of tools that make their daily lives easier.

For example, the location of vehicles by GPS, which allows the feedback of information such as the mileage travelled in order to plan maintenance, the management of fuel and the consumption of each vehicle, the programming of technical inspections or the implementation of eco-driving.

Over the years, the company car fleet manager has become a real manager who has control over a multitude of data. But his role is not limited to analysing the data collected, he must also know how to negotiate with service providers to keep his TCO as low as possible and anticipate his needs.

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How can you optimise the management of a company car fleet in 2020?

To optimise fleet management, you need to anticipate and plan the various operations to be carried out during the life of the vehicle in the company. You can therefore keep the TCO as low as possible by reducing the costs generated by the vehicles in the fleet and carry out regular inspections of the vehicles in order to have an overall view of the fleet.

Reduce your fleet costs

The best weapon for reducing costs is information. You need to have regular and automated feedback on your vehicles to know their condition, the problems to be solved, the maintenance and repairs to be planned.

Then, with the right information, you will be able to ask for quotes from service providers and negotiate the best prices to reduce costs. The most complicated part is obtaining this information, which must be as accurate as possible.

This is particularly true when vehicles are unattended and passed from hand to hand. It will be difficult to really know the condition of the bodywork of a car that is 600 km from your office, for example.

Car inspections: different ways to inspect your vehicles

If your vehicles are scattered all over the country, you can ask each driver to make an inventory of the vehicle they are driving, with photos for example. However, this is fairly basic, time-consuming and a source of disputes.

To obtain an accurate vehicle inspection of each vehicle in the company's fleet with a self-assessment of the damage, without having to travel, an effective solution is the one we offer at WeProov.

The WeProov Fleet solution scans the bodywork and automatically detects the damage to be repaired. In addition, the application geolocates and time-stamps the inspection. It is also possible to calculate the cost of repairs and obtain the best quotes from WeProov's platform partners.

To optimise the management of your company car fleet, you should therefore keep a constant eye on the cost of ownership. This indicator will allow you to make economies of scale.

To budget for repairs, WeProov offers you the WeProov Fleet application, which allows you to digitise your vehicle inspections. Through a standardised process, you will be able to identify damaged vehicles, to manage them and to take the right decisions thanks to its advanced dashboard and its indicators. Thus, in one click, visualise the damage; order a costing; have the vehicle repaired ...

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